Project Manager

Overall Responsibility:

The America First Policy Institute (AFPI) is seeking a Project Manager to serve as a high-capacity operational leader supporting multiple departments and external partner organizations. This individual must thrive in a fast-paced environment and operate with urgency, discretion, and strong judgment. This role is designed for a quick-start operator who can immediately step into complex workflows, drive execution across teams, and help manage competing priorities.

Responsibilities and Duties:

Project Management & Execution

• Lead and track multiple concurrent projects across communications, digital, policy, engagement, development, and coalition teams.
• Build and maintain project timelines, deliverables, action trackers, and accountability systems.
• Coordinate with department heads to ensure alignment on priorities, deadlines, and execution.
• Assist in driving cross-department operational efficiency and follow-through.
• Execute special projects directly on behalf of executive leadership.

Digital & Communications Support

• Assist in coordinating digital campaigns, messaging rollouts, content calendars, media preparation, and rapid-response initiatives.
• Work alongside communications and digital teams to ensure projects move quickly and efficiently.
• Help organize internal messaging priorities and execution workflows.
• Coordinate logistics for media appearances, interviews, events, and content production when necessary.

Operations

• Manage and coordinate schedules, meetings, travel, and priorities.
• Serve as the primary point of coordination across internal departments and external stakeholders.
• Ensure briefing materials, agendas, and follow-up items are prepared and executed in advance of meetings.
• Anticipate scheduling conflicts and proactively solve operational bottlenecks.
• Maintain high responsiveness and flexibility during evenings, weekends, and rapid-response situations as needed.

Cross-Organizational Coordination

• Interface with external organizations, coalition partners, vendors, consultants, elected officials, and stakeholders.
• Maintain professionalism and strong communication across high-level relationships.
• Support partnership execution and strategic initiatives involving outside groups and allied organizations.

Qualifications:

• Exceptional organizational and time-management skills.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Strong written and verbal communication skills.
• Ability to operate independently with minimal oversight.
• High attention to detail and strong problem-solving capabilities.
• Ability to maintain confidentiality and exercise discretion in sensitive environments.
• Comfortable operating in a fast-paced political, policy, advocacy, or communications environment.
• Strong working knowledge of scheduling systems, project management tools, and communications workflows.
• Ability to quickly adapt to changing priorities and urgent requests.
• Mission-driven and aligned with the values and goals of AFPI.

Location: 

Washington, D.C. area preferred

Employment Type: 

Full-Time

Travel:

Occasional travel may be required

Start Date: 

Immediate / Quick Start Preferred

Salaries for positions will be commensurate with the experience, expertise, and skills of the individual. Please send a cover letter, resume, salary requirement, writing samples, and references.

AFPI is a non-profit, non-partisan research institute offering competitive salaries and benefits to qualified candidates.